RFP - CITY OF LOS ALTOS AUDITING SERVICES

Summary

You are invited to submit proposals to provide audit services for the city of Los Altos, outlined and delineated in the enclosed Scope of Services. Proposals are due to the City Clerk’s Office before 5 PM, Friday, November 3, 2023.

The City of Los Altos is seeking proposals for the preparation of both financial and compliance audit reports covering the City and its related operations from qualified firms of certified public accountants. A complete description of services to be provided is described later in this document. The contract will be for a period of three years with an option to renew for an additional two years. The first reporting period to be audited is July 1, 2023 through June 30, 2024.

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Status

Closed - no longer accepting bids and proposals

Due Date

Fri, Nov 3rd, 2023 5:00pm

Planholder List

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Details and Notifications

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Questions for this Bid/RFP

1. What is the reason you are considering changing the auditor? 2. Have there been any changes in your accounting system or software since last year? 3. Have there been any major changes in staff turnaround in the past year? 4. Do you expect to have any retirement or replacement of key employees? 5. Please list the staff members in finance and their years of experience with the organization at that position. 6. Is your accounting function performed in-house? If so, how long has that person been in that position? Or, do you have a contract bookkeeper or CPA? If so, what level of service do they provide (ex. monthly bookkeeping, reconciliations, audit preparation) 7. How many audit adjusting entries did you have last year? 8. Is the City Planning to issue any new debt? 9. Were there any material weaknesses, significant deficiencies or control deficiencies? If so, please provide relevant reports. 10. About how much time did the prior year auditors spend onsite to conduct their audit? 11. What dates do your year-end audits take place? 12. Are you open to remote or hybrid audits? 13. Are there any significant changes in operations expected for FY 2023-24? 14. Will there be any significant events in FY 2023-24? 15. Are the prior year auditors being invited to bid? 16. What are the things you liked and didn’t like about your current auditors? 17. Is there anything specific you are looking for in the successor auditors? 18. What were the prior year fees? Please break down by service if possible. 19. Are there any new services in this RFP that were not included in the prior year?
1. The City’s contract with the current auditor (includes the extension option) is expiring. 2. No, but we’re upgrading to a new accounting system sometime in FY25 3. No. 4. No. 5. Not relevant to the RFP 6. Yes. The City's Finance Department has a total of 8 professional accounting staff. No. 7. 7 8. No 9. No 10. Two weeks 11. May for the Interim Audit and October for the Final Audit 12. Yes 13. No 14. No 15. Yes 16. N/A 17. No 18. To be fair to all bidders we don't disclose our audit fees. 19. No
Have there been any disagreements with your prior auditor? If so, please explain.
No.