RFP - Community Engagement & Design Services for Downtown Park with Underground Parking

Summary

You are invited to submit proposals to provide community engagement and design services for a Downtown Park with Underground Parking, outlined and delineated in the enclosed Scope of Work.

The city of Los Altos is requesting proposals from licensed professional architects and engineers who demonstrate that they possess the knowledge and organizational, functional, and technical capabilities to understand the needs and provide design and engineering services for the creation of a downtown park space with underground parking in the City-owned parking plazas. This scope of work will focus on completing robust community engagement on potential park amenities and design alternatives before designing the park of the future for downtown Los Altos.

Proposals are due to the City Manager's Office before 3 PM on Tuesday, December 3, 2024.

Please sign up to be on the Planholder List to download the Scope of Services.

Status

Open - accepting bids and proposals

Due Date

Tue, Dec 3rd, 2024 3:00pm

Planholder List

View Planholder List for this Bid/RFP

Public Files

application/pdf iconRFP Community Engagement & Design Services for Downtown Park with Underground Parking Cover Letter

Details and Notifications

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Questions for this Bid/RFP

“Page 7 Section IV item 2. With reference to community outreach, does ‘similar’ projects mean urban parks in general, or specifically urban parks on top of underground garages?”
Similar projects would mean any project that the consultant feels would accurately show their relevant experience in this area. That could include urban parks or urban parks on top of underground garages.
“Page 7 Section IV item 5. On page 4 it is noted that the future scope of work may include DD (Phase 3) and CDs (Phase 4). Does the cost/fee need to be provided for all 4 phases or just Phases 1 & 2?”
On page 4, that sentence is referencing that the project will proceed with Phases 3 and 4 once the preferred design alternative has been identified. The consultant should provide a cost estimate for all 4 Phases, including as much cost information as they can provide based upon the information in the RFP.
In order to ensure the City receives sufficient information about the qualifications of proposed staff as well as subconsultants, are resumes excluded from the 5 page limit for Experience and Capabilities?
We would prefer if you could fit the information into a 5 page limit. Resumes do not need to be fully listed out, but showing the breadth of experience in their area of expertise and on similar projects.
Does the City have a fee template they would like us to use?
The City does not have a fee template.
Will the City consider five double-sided pages to be within the page limit for sections 2 and 3, or does the page limit refer to single sided pages?
Double-sided pages would be acceptable.
Does this RFP require CEQA services?
The City requests that all consultants provide CEQA services as part of the project scope.
Is there a set budget for the scope of work being asked that we should align our fee proposal to?
The City does not have a set budget for the overall project yet because City staff and City Council will need to understand the full costs prior to allocating dollars.
Is there a set schedule for the project we should align our timeline to within our response?
The City would like to complete the work in a reasonable period of time, but there is no set schedule.
Is there a list of desired subconsultants that City would like us to supply as a part of our proposed team? Please confirm that all subconsultant firm bio, experience, resume, etc. should all be included in our response.
The City would like applicants to include all subconsultants that will be necessary to complete the listed scope of work. There is no specific requirement for subconsultants, but applicants should include all subconsultants they feel are necessary.
Re: mailing in our submission, please confirm that the submission package needs to be successfully delivered by Tuesday, December 3rd @3PM, and not just postmarked by December 3rd.
Please have your submission package successfully delivered to City Hall by Tuesday, December 3rd @ 3PM.