RFP - Hillview Dog Park Construction Documentation through Construction Administration Services

Summary

The City of Los Altos (City) is requesting proposals from qualified consultants to provide design services for a new public dog park. Proposals must conform to the requirements of this Request for Proposal (RFP) and must be submitted in a sealed envelope as directed in these instructions, no later than 3:00 p.m., December 18, 2024. The consultant contract is anticipated to be awarded by Los Altos City Council on January 28, 2025, with work to begin by February 10, 2025. The City reserves the right to waive any irregularity in any proposal, or to reject any proposal that does not comply with this RFP. The City alone, using the criteria determined by the City, will select the qualified candidate. The successful Consultant will be required to enter into an agreement with the City, which will include the requirements of this RFP.

As part of the Capital Improvement and Major Maintenance Program, City Council allocated budget for a permanent dog park adjacent to the Hillview Soccer Field. The conceptual design and community engagement process was completed in 2023 – 2024, culminating in a preferred design alternative which was approved by City Council on July 09, 2024. The 15,000 sf dog park design includes an entry plaza, shade and seating, paved walkways, fenced areas for small dogs / all dogs / agility training, various surfacing materials, landscaping, low-level pathway and security lighting, and site furnishings. The estimated construction cost is $875,000.

All interested parties should register as Planholders at bids.losaltosca.gov to download the full Request for Proposals. All questions and/or inquiries regarding this RFP shall be submitted by December 04, 2024. If the City chooses to respond to such inquiries, written responses will be made available at the same location by December 11, 2024. Proposal submissions shall be received no later than December 18, 2024 at 3:00pm.

Reference #

CF-01032

Status

Open - accepting bids and proposals

Due Date

Wed, Dec 18th, 2024 3:00pm

Planholder List

View Planholder List for this Bid/RFP

Public Files

application/pdf iconNotice to Proposers

Details and Notifications

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Questions for this Bid/RFP

I have a few questions regarding the plumbing and electrical aspects of the Hillview Dog Park project. I would appreciate your clarification to ensure all requirements are met during the planning and construction phases. 1. Plumbing System Details • Could you provide more details about the plumbing system requirements, particularly for water fountains, dog wash stations, or irrigation systems? • Are there any specific materials or standards the City prefers for underground plumbing installations? • Is a backflow prevention device required, and if so, are there any location or specification preferences? 2. Electrical System Details • For the low-level pathway and security lighting, could you clarify if the City has any preferences for light fixture types, manufacturers, or energy efficiency ratings? • What are the conduit size and material requirements for electrical installations? • Should provisions for future electrical additions (e.g., additional lighting or outlets) be included in the design? 3. General Coordination • Are there any known utilities or site-specific constraints that might impact the placement of plumbing or electrical systems? • Will the City provide access to existing utility maps or site services for planning purposes?
Thank you for your interest. The intent of this solicitation is to hire a Landscape Architect, Civil Engineer, or other qualified designer to complete the construction documents. The level of detail you request will be resolved through that process. Once the construction documents are complete, the City will separately publish a request for bids for construction services. There is a topographic survey provided with the RFP which shows the known utilities in the area. City standard details are available on the City website.
Question No. 1: Will the consulting firm who prepared the preliminary/conceptual plans for the approved dog park design be precluded from submitting a proposal for this RFP? Question No. 2: May we obtain the construction cost estimate with line items that was prepared for the approved preliminary/conceptual design for the proposed dog park?
#1. Correct, the conceptual plan designer is precluded from submitting a proposal on this RFP. #2. The only cost estimate to release at this time is the total amount published in the RFP.